Assessment Payment Options


Brambleton's Board of Directors adopts a budget each year.  Notice of the new budget and assessment rates is provided to residents in the form of an annual mailing.  All owners that are not subscribed to direct debit services receive coupon books prior to the start of the new year.  This page provides more information about the Association's budget, finances, and assessments.

The information below outlines the variety of payment options available for owners to make their monthly assessment payments.  Owners are encouraged to select the option that best meets their needs.  All assessment payments are due on the first day of the month.  A late fee is assessed if payment is not received by the 10th day of the month. 
 
Mail 


Owners may make payment by check or money order mailed to the Association’s lockbox service at: 

Brambleton Community Association 
C/O FirstService Residential
P.O. Box 11983 
Newark, NJ 07101

Important considerations:  Checks must be made payable to “Brambleton Community Association”. Payments must reference the account number or include the payment coupon to ensure that payment is properly recorded. 

For accounts in collection or at the attorney, payments are sent to an exception queue to be reviewed by FirstService Residential accounting staff for restrictive endorsements prior to processing.


Online Bill Pay



Owners may pay assessments using an online bill paying service from their personal banking institution. When establishing the service with the personal bank, use the lockbox address above as the payee address and reference your account number to ensure that payment is properly recorded.

Important considerations:  There is a processing time of three business days for electronic payments. Financial institutions that do not work with partnered clearinghouses mail payment as a manual check, and processing time may take longer than three business days.

Direct Debit

With this program, the owner authorizes FirstService Residential to withdraw the monthly recurring assessment amount from a designated checking or savings account.  Owners can sign up for Direct Debit service online using the following link:  www.clickpay.com/firstservice.  Please note that management of the Direct-Debit program has transitioned to ClickPay effective March 20, 2017.

This change will not disrupt payments set up through our original Direct-Debit program, and no action will be required. Payments through the Direct-Debit program will continue to withdraw automatically and will be listed on owner bank statements as the community or association name. If you wish to manage or edit your payments made through the Direct-Debit program, please contact ClickPay with the owner account number found on your statement or coupon.
  
Important considerations:  The form must be submitted directly to FirstService Residential for processing and must be received before the 15th of the month to start the draft the following month. Owners are responsible for submitting payments until such time they are notified in writing that the first payment will be processed via Direct Debit.  Once established, withdrawals will occur during the first week of each month.  FirstService Residential will automatically adjust the assessment amount to be debited to reflect any change in the annual assessment rate.

If corrections in the debit amount are necessary, it may involve an adjustment (credit or debit). These transactions will occur during the first week of each month the Assessment is due. There is a service charge per payment returned, for any reason.  If two payments are returned within one year, the service will be stopped and owners will be responsible for making payments on balances due.  

Cancellations are not automatically processed when a property is sold or transferred.  Automatic Debit authorizations remain in effect until written notice of cancellation is processed by FirstService Residential.    

ClickPay

This third-party payment service offers owners the ability to make one-time or recurring e-check or credit card payments from this link: www.ClickPay.com/FirstService.  For help with your account or setting up payments online, please contact ClickPay at www.ClickPay.com/GetHelp, or call 1.888.354.0135 (option 1).

Important considerations:  Account information is privately held between ClickPay and the property owner.  Processing fees apply for all credit card payments, as well as for one-time e-checks.  Recurring e-checks are processed at no charge.   ClickPay payments typically take three business days to process.  Expedited payment (one business day) can be requested for an additional charge.

Payment amounts are established by the owner and will NOT automatically adjust each year to the appropriate assessment amount; owners must access their account to adjust payment amounts.  

Important:  If you made payments online through PayLease, please note that your existing account and any automatic payments set up through this platform will be disabled on March 20, 2017.

Reminder

Assessment payments are NOT accepted at the Brambleton Community Association management office due to the fact they are processed as of the date of receipt at the bank or in the Accounting Department.  Please note that cash cannot be accepted at the Brambleton Community Association management office or at FirstService Residential offices for payment of assessments.