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Youth members must be at least 7 years of age and may participate in any special project or event planned and coordinated by the committee.
Changes, improvements, or enhancements to the appearance of your lot or exterior of your home are inspected to ensure compliance with the Design Guidelines for Brambleton. Additionally, properties and improvements are inspected to ensure that they are maintained in good order and repaired in a neat and orderly condition.
Authority for these inspections is found within the Declaration for Brambleton, Section 3.3. Easement for Upkeep.
(a) Association Access. The Declarant, on behalf of itself and its successors and assigns, hereby grants the right of access over and through any portion of the Property (excluding any improvement) to the Association, the managing agent and any other Persons authorized by the Board of Directors or the appropriate Covenants Committee, in the exercise and discharge of their respective powers and responsibilities, including without limitation to make inspections.
All inspections are performed by members of the Brambleton Community Association staff. Staff does not typically enter fenced yards or access decks during these inspections unless necessary to view conditions. In accordance with the Association’s enforcement policies, notice will be sent to provide time to correct items noted to be in violation of the Brambleton’s governing documents or policies. Please contact our Community Standards Department by email if you have questions regarding the inspection process or any other Covenants related matter.
Most inspections are conducted during the business day. However, routine evening inspections are conducted for vehicle-related concerns and proper operation of carriage lights.
As a planned community, Brambleton has recorded covenants which require its owners to take certain actions to preserve the aesthetic nature and character of the community. One of these required actions is that owners must seek approval from the Covenants Committee prior to making exterior modifications.
Most exterior changes or alterations to your home require review and approval by the Covenants Committee. The committee typically meets the second Monday of every month, at the Brambleton Community Association office, to review completed design review applications. You are welcome to attend but attendance is not required for your application to be reviewed.
To submit a proposed exterior modification to the Covenants Committee for review, an owner must complete the Design Review Application. This form is available on the Association’s website, in our office or in response to requests submitted by email.
Brambleton’s Design Guidelines contain specific information on a variety of exterior modifications and owners should familiarize themselves with the guidelines related to their proposed improvement before completing a design review application.
Completed applications may be submitted via email or to the BCA Management Office at 42000 Ryan Road, Brambleton, VA 20148. A drop box is located outside of our lobby entrance for after-hours submissions, and materials are retrieved each business morning.
A complete application must include detailed information describing the proposed change (typically, plans and specifications including sketches, photos, catalog illustrations, etc. showing the nature, kind, shape, color, dimensions, and materials; and a copy of the survey / plat with the location marked). As the committee only meets once per month, please ensure your application is complete.
An application submitted without all required supporting documentation will be considered incomplete. In such case, the Covenants Committees review period will not commence until all required submissions have been provided. Other exhibits may be requested to permit adequate evaluation of the proposed change.
If you have any questions regarding the required submissions or the application process, please contact the Design Review team at 703-542-6263 or email.
Covenants Committee meetings are held once each month. Their meeting schedule is published on the Association’s website and in our monthly e-newsletter. Any changes are shared on this website and on Brambleton Community Association’s Facebook page.
A decision letter will be mailed to your home address within a week informing you of the decision of your Design Review Application. Decision letters for applications that have been approved as submitted will be mailed via First Class U.S. Mail to the Brambleton address of the applicant. Decision letters for applications which have been approved with conditions or denied must be sent via Certified Return Receipt Mail so that the Association has proof of mailing. As a courtesy, a copy of the letter will also be sent via First Class U.S. Mail.
If you need the status of your application prior to receiving our letter, you may submit an email to inquire about your application status.
Applicants are not required to attend the Covenants Committee meeting to have their application reviewed. The committee meeting is an open meeting of the Association and residents are welcome to attend.
For applications received by the application deadline, ten days prior to the scheduled meeting, staff will review the application and contact owners to request additional information, if needed, to complete the application. For projects with major construction, unique or complex features, staff or the applicant may initiate a request for a review appointment with the Covenants Committee.
The application packet submission deadline is 9 AM on the Friday ten days prior to the scheduled Covenants Committee meeting. Any application packet that is incomplete or submitted past the deadline will be deferred to the next scheduled meeting once it is complete.
Expedited reviews will only be considered outside of a regularly scheduled meeting in rare instances when extraordinary or exigent circumstances exist. Please note that not all applications are eligible for review during the expedited review process.
Application packets received with a request for expedited review will be reviewed by the Covenants Committee at one time in the intervening weeks between regularly scheduled monthly meetings, typically two weeks after the last meeting and two weeks before the next meeting. The following conditions must be met:
The timeframe for a response to a request for expedited review varies. Committee members will make every effort to provide a timely response. However, as Committee members are volunteers, not employees of the Association, their availability outside of a meeting is not certain. Please be aware that not every request for expedited review can be honored. Applications which cannot be reviewed in an expedited manner will automatically be referred to the next regularly scheduled Covenants Committee meeting.
If you have questions or need more information about the Design Review Application process, please contact 703-542-6263 or email.
Brambleton Corner Clubhouse & Pool located at42255 Palladian Blue Terrace
Beacon Crest Pool and Clubroom located at22650 Beacon Crest Terrace(Available during pool season only)
Beacon Crest Pool and ClubroomClubroom Only Pricing:$30 per hour
Clubroom and Patio Area Pricing:$60 per hourMinimum 2 hour rental
Pool, Deck, Clubroom, and Patio pricing:$300/8pm-11pm, plus $155 for lifeguards ($21.50/hr. per additional guard needed, 1 guard per 25 people)
*These prices are subject to change, and may not include additional fees dependent on rental.
Beacon Crest Club room is available from 10 a.m. to 8 p.m. Beacon Crest Pool can be rented on Friday and Saturday from 8 p.m. to 11 p.m. during the pool season.
Brambleton Corner Clubhouse and PoolFriday 6 p.m.- 12 a.m.*Saturdays 10 a.m.-12 a.m.*Sundays 10 a.m. -10 p.m.*All events must end at 11:00 p.m. Clean-up only from 11:00 p.m.-12:00 a. m.
Beacon Crest Club room is supplied with a large table, chairs and mini fridge, and TV with Fios. The outdoor patio area has several tables with umbrellas, chairs, grill and fireplace.
Brambleton Corner Clubhouse has 16 - 60 inch round tables and 12 - 6ft, rectangle tables, and 160 stackable chairs. There is a caterer's prep kitchen with commercial appliances including refrigerator, freezer, ice maker, dishwasher, and microwave. This facility is outfitting with drop down projector screen, with Fios, Blue Ray DVD, and Bluetooth audio connections.
Monthly assessments are due the first of each month. There are several options to pay monthly assessments:
Owners may make payment by check or money order mailed to the Association’s lockbox service at:
Brambleton Community AssociationC/O FirstService ResidentialP.O. Box 62010, Newark, NJ 07101
Important considerations: Checks must be made payable to “Brambleton Community Association”. Payments must reference the account number or include the payment coupon to ensure the payment is properly recorded.
Online Bill Pay
Owners may pay assessments using an online bill paying service from their personal banking institution. When establishing the service with the personal bank, use the lockbox address above as the payee address and reference your account number to ensure the payment is properly recorded.
Important considerations: There is a processing time of three business days for electronic payments. Financial institutions that do not work with partnered clearinghouses mail payment as a manual check and processing time may take longer than three business days.
With this program, the owner authorizes FirstService Residential to withdraw the monthly recurring assessment amount from a designated checking or savings account. Owners can sign up for Direct Debit service online using the following link: www.clickpay.com/firstservice. Please note that management of the Direct-Debit program has transitioned to ClickPay effective March 20, 2017.
This change will not disrupt payments set up through our original Direct-Debit program, and no action will be required. Payments through the Direct-Debit program will continue to withdraw automatically and will be listed on owner bank statements as the community or association name. If you wish to manage or edit your payments made through the Direct-Debit program, please contact ClickPay with the owner account number found on your statement or coupon.
If corrections in the debit amount are necessary, it may involve an adjustment (credit or debit). These transactions will occur during the first week of each month the Assessment is due. There is a service charge per payment returned, for any reason. If two payments are returned within one year, the service will be stopped and owners will be responsible for making payments on balances due.
Cancellations are not automatically processed when a property is sold or transferred. Automatic Debit authorizations remain in effect until written notice of cancellation is processed by FirstService Residential.
This third-party payment service offers owners the ability to make one-time or recurring e-check or credit card payments from this link: www.ClickPay.com/FirstService. For help with your account or setting up payments online, please contact ClickPay at www.ClickPay.com/GetHelp, or call 1.888.354.0135 (option 1).
Important considerations: Account information is privately held between ClickPay and the property owner. Processing fees apply for all credit card payments, as well as for one-time e-checks. Recurring e-checks are processed at no charge. ClickPay payments typically take three business days to process. Expedited payment (one business day) can be requested for an additional charge.
Payment amounts are established by the owner and will NOT automatically adjust each year to the appropriate assessment amount; owners must access their account to adjust payment amounts.
***Assessment payments are NOT accepted at the Brambleton Community Association management office due to the fact they are processed as of the date of receipt at the bank or in the Accounting Department. Please note that cash cannot be accepted at the Brambleton Community Association management office or at FirstService Residential offices for payment of assessments.
Please note: For all services, forms and payment must be received by 12 p.m. on the day of submission to count as the first day; forms received after 12 p.m. will be processed with the following business day counted as the first day.
The cost for completion of either a Uniform Mortgage Questionnaire or a Lender-Specific Mortgage Questionnaire is as follows:
3 business-day turnaround: $100.001 business-day turnaround: $150.00
Step 1: Submit payment. Please go to https://squareup.com/store/brambleton-community-association.
Step 2: To submit the required form data, please click on the link to our Lender Questionnaire page. The following information is needed to request a Questionnaire:Property NameUnit address Requestor’s NameRequestor’s telephone number and/or e-mail address (in case there are any questions) Return fax number, e-mail address or mailing address
You will automatically receive a copy of the budget when you request the Questionnaire.
If you need copies of bylaws, declaration or governing documents, there is a charge of 10 cents per page for scanned and electronic copies. Printed copies will incur a charge of 15 cents per page for the documents.
Similarly to showering, wearing a proper and dedicated swimsuit or attire reduces the risk of bringing waterborne illnesses and contaminants into the pool. Cotton and some other materials can hold detergents, germs, and bacteria which can be released into the water. This can cause a swimmer to get ill and affect water chemistry and clarity.
Resale Certificate orders are placed with www.homewisedocs.com. Signup is quick and easy and you can begin using the system immediately. Resale certificates, estoppels, demands, lender questionnaires, and association governing documents are all available with www.homewisedocs.com. Their professional staff is available for any questions you may have toll-free at 866-925-5004.
The cost of the packet is dependent upon several factors: the format requested, the delivery timeframe requested, and the shipping method requested.
Available Delivery Timeframes:
Standard – Packet is sent 14 calendar days from the order date
Rush – If the Association is able to accommodate a rush order, packet is sent five (5) business days from the order date.
Please note HomeWiseDocs acknowledges all Federal Holidays and the holidays listed below may not be included in the processing timeframe for the completion of orders:
The Resale Disclosure Certificate is good for 30 days from the date of issuance, and the update fee may only be charged within the timeframe of 31-365 days. The fee for a resale certificate update is $60 and $120 for a resale compliance inspection update.
Requests for updates must be placed through www.homewisedocs.com.
Refinance Demands, Payoffs, and Financial Updates are now processed through www.homewisedocs.com.
Please note that demand requests and updates are processed in the order in which they are received. Sending duplicate requests may delay the process.
A copy of BCA's Certificate of Insurance can be requested and ordered through www.homewisedocs.com.
To obtain a certificate with the mortgagee clause, unit owners and lenders should submit their requests online at www.eoidirect.com, or by phone at 877-456-3643, Monday–Friday from 9:00 a.m. to 8:00 p.m. Certificates will be issued immediately.
Lender Questionnaires are now processed through www.homewisedocs.com. The cost for completion of a Standard Mortgage Questionnaire is $127.00. There is an additional $60 fee for completion of a Lender-Specific Mortgage Questionnaire.
The standard processing time for Questionnaires is five (5) business days. The following rush options are available at an additional cost:
HomeWiseDocs’ professional staff is available for any questions you may have. Call toll-free at 866-925-5004 or use the technical support chat feature located on their website.
Materials generated by normal yard and lawn care which includes leaves, grass trimmings, brush, wood chips, and shrub/tree trimmings. Yard waste shall not include roots, stumps, rocks, soil or sod. Brambleton Community Association offers weekly yard waste collection and recycling services from March through December. Yard waste will be collected on Tuesdays during these months if it is properly prepared for collection. Collection requirements include the following:
If replacing the bulbs in the lamp does not render it operational, there may be a problem with the automatic sensor control (some needing replacement after 2 years or so), dirty or corroded light sockets, the breaker and/or the wiring. Because of the hazards of shock and electrical failure, please use caution when performing your own electrical maintenance or repairs. Consulting with your neighbors, builders’ warranty department, or a licensed electrician may be your best resource for resolution. Also visit the Resource Documents on the Covenants page on our website.
The following warranty department phone numbers are provided for your reference: Beazer 1-888-623-2937 Stanley Martin 703-964-5000Camberly Homes 1-540-788-1114 Miller & Smith 703-821-2500Centex (now Pulte) 1-888-686-0269 Van Metre 703-723-2818Gulick 703-674-0330 Winchester 800-762-2408Pulte 1-888-686-0269 Please note that if you need to replace a non-operational light fixture, please note that the use of a fixture that is not identical to that originally installed by the builder, requires a Design Review Application and approval by the Covenants Committee. Such applications should include the wattage, height of the fixture above ground, location on the property (shown on a plat map for the lot), and a description of the fixture(s) and/or a photograph or cut sheet from a catalogue.
Regular office hours are Monday through Friday, from 9:00 AM to 5:00 PM. Eligible residents over the age of 18 will need to provide a photo ID and verification of their residency in Brambleton. In addition, if you are renting a property in Brambleton, a copy of your current lease and a letter of permission completed by your landlord is required. The lease and letter will need to be provided to our office each year for facility use.
All family members over the age of 2 must have a pool pass to use the pool. A photo will need to be taken and printed on a card. This card is good for as long as you live in Brambleton.
Contact us at email@example.com or call 703-542-6263 for more information.
Welcome to Brambleton! Be sure to visit the New Homeowner Information page.